What We Automate
If this sounds like
your business, we can help.
These are the problems we solve every day. We build the AI, deploy it for free, and you only pay if it works.
001 — Missed Calls & Enquiries
Your phone rings.
You can’t answer.
That’s a lost customer.
If your business relies on incoming calls and enquiries — bookings, quotes, appointments, customer questions — every missed call is money walking out the door. It gets worse after 5pm when 67% of consumer enquiries come in and nobody’s there to pick up.
Does this sound familiar?
You miss calls during the day
You’re with a client, on a job, or in a meeting. The phone rings. It goes to voicemail. 80% of callers hang up without leaving a message and call your competitor instead.
Evenings and weekends are dead
Your busiest enquiry hours are when you’re closed. Customers searching at 9pm want to book now, not wait until tomorrow morning.
Following up takes forever
You send quotes but never chase them. You mean to call people back but run out of time. Leads go cold because life gets in the way.
Bookings are chaos
Appointments live in your head, on sticky notes, in WhatsApp threads. Double-bookings happen. Things get missed. It’s stressful.
Here’s what we can build for you
AI Receptionist
Answers every call and message instantly, 24/7. It understands what the customer needs, asks the right questions, and gives them a confident response — not a recorded message. Works while you sleep.
AI Booking Manager
Checks your live calendar, offers available slots, books the customer in, sends a confirmation text, and updates your schedule. No double-bookings. No back-and-forth. Runs itself.
AI Quote Chaser
Follows up on every quote you send at exactly the right intervals. Friendly, persistent, and consistent. Converts the leads you’d otherwise forget about.
AI Review Requester
After every completed job, sends a personalised review request. Builds your Google reviews on autopilot. More reviews means more trust means more new customers.
How we’d deliver it
01
We Learn
A 30-minute walkthrough of how you currently handle calls, bookings, and follow-ups. We identify the biggest leaks.
Day 1
02
We Build
We build your AI receptionist, connect it to your calendar and tools, and train it on your services and pricing. For free.
Week 1–2
03
You Try
It goes live. Month 1 is free. We check in weekly to make sure everything’s working perfectly and refine as needed.
Month 1 (free)
04
You Decide
At the end of month 1, we show you the results. If it’s working, you move to a monthly plan. If not, you walk away. No cost.
Day 30
What you can expect
0
Missed calls — ever again
24/7
Coverage including evenings, weekends, holidays
15hrs+
Admin time saved per week
£3K+
Typical monthly revenue recovered from missed leads
What changes
30–40% of calls go unanswered
After-hours enquiries lost completely
Voicemails pile up, callbacks are late
Bookings managed on scraps of paper
Quotes sent and never followed up
A handful of Google reviews
VS
Every call answered within seconds
24/7 coverage — never miss an enquiry
Instant response, instant booking
Automated calendar with confirmations
Every quote chased automatically
Reviews building on autopilot
002 — Document Chasing & Admin
Your team spends half their week
chasing paperwork.
If your business collects information from clients — documents, forms, signatures, payments — you know the pain. The same chasing emails, the same follow-ups, the same clients who never respond until the third request. It eats 20–30 hours a week across your team and your best people get dragged into it.
Does this sound familiar?
You’re always chasing
“Please send your documents.” “We’re still waiting for your ID.” “This is our third request.” The same emails sent to the same people, week after week, month after month.
Things slip through when it’s busy
When the workload ramps up, follow-ups get missed. Clients who don’t respond just … disappear. Deadlines creep up. Stress builds.
Data entry is soul-destroying
Every document received gets manually reviewed, renamed, categorised, and filed. Hours of repetitive work every single day that nobody enjoys.
Your best people do your worst work
When the admin backlog grows, your senior staff — the ones who should be doing high-value work — get pulled in to chase clients. That’s expensive time wasted on cheap tasks.
Here’s what we can build for you
AI Document Chaser
Sends personalised chasing emails on a smart schedule. Starts friendly, escalates gradually, stops the moment documents arrive. Never forgets a client. Never misses a deadline. Runs in the background while your team does real work.
AI Client Onboarder
Handles new client setup end-to-end. Sends welcome packs, collects required information, verifies documents, and creates the client file — before a senior team member even needs to look at it.
AI Filing System
When documents arrive, the AI reads them, categorises them, renames them correctly, and files them in the right place. Instantly. Perfectly. Every time. No more manual sorting.
AI Deadline Tracker
Monitors every deadline across all your active clients. Sends escalating internal alerts. Flags anything at risk before it becomes a problem. Nothing slips through.
How we’d deliver it
01
We Map It
We walk through your entire client onboarding and document collection workflow. We find every manual touchpoint that can be automated.
Day 1–3
02
We Build It
We connect AI to your email, file storage, and management system. Train it on your document types, naming rules, and chasing tone. For free.
Week 1–3
03
You Try It
We start with a pilot group of clients. Refine the tone and timing. Month 1 is completely free. You see the results before paying anything.
Month 1 (free)
04
You Decide
If it’s saving your team real hours, you move to a monthly plan. If not, you walk away. Your team keeps the free month’s results either way.
Day 30
What you can expect
30hrs+
Admin time saved per week across your team
40%
Faster client response to document requests
5hrs+
Billable time recovered per senior staff member, per week
What changes
30+ hours/week spent chasing
Follow-ups missed when it’s busy
Senior staff dragged into admin
Documents filed manually with errors
Deadlines tracked on spreadsheets
Busy season = panic
VS
Zero manual chasing
Every client followed up, every time
Senior staff focused on high-value work
Documents auto-filed perfectly
Deadlines tracked with smart alerts
Busy season = same as any other season
003 — Screening & Processing
You’re drowning in applications
and your team can’t keep up.
If your business receives high volumes of applications, enquiries, or submissions that need to be read, assessed, and responded to — your team is probably spending 80% of their time on screening instead of the high-value work you hired them for. The best candidates or customers get lost because you couldn’t respond fast enough.
Does this sound familiar?
Volume is unmanageable
Hundreds of applications or enquiries per week. Each one takes 5–10 minutes to properly review. Your team physically cannot keep up without cutting corners.
The best ones slip away
By the time you respond, the top candidates or clients have already gone elsewhere. Speed wins and you’re too slow.
Quality is inconsistent
Different team members apply different standards. Decisions vary depending on who’s reviewing, what time of day it is, and how rushed they feel.
Your team is wasted on admin
You hired skilled, experienced people for their expertise and relationships. Instead, they spend most of their day doing inbox management and data entry.
Here’s what we can build for you
AI Screener
Reads every application within minutes of arrival. Scores and ranks against your defined criteria. Your team arrives each morning to a prioritised shortlist with notes — not a full inbox to wade through.
AI Outreach Agent
Sends personalised responses to every applicant or enquiry. Acknowledgments, follow-up questions, next steps — all tailored. Runs continuously so your pipeline never dries up, even when the team is busy.
AI Scheduler
Coordinates meetings between your team and shortlisted people. Checks availability, sends invites, handles reschedules. Eliminates the endless email chains of “when are you free?”
AI Database Manager
Keeps your CRM clean and current automatically. Tags, categorises, and updates records. Surfaces relevant past contacts when new opportunities arise. Your database becomes useful again.
How we’d deliver it
01
We Learn
We document your screening criteria. What does “good” look like? We codify your team’s expertise into clear AI instructions.
Week 1
02
We Build
We build the AI screener, connect it to your inbox and CRM, and train it on your historical decisions. For free.
Week 2–3
03
You Try
We run AI screening alongside your human screening for the first month. You compare. Month 1 is free.
Month 1 (free)
04
You Decide
If the AI matches your team’s quality and frees up their time, you keep it. If not, you walk away with zero cost.
Day 30
What you can expect
10x
More applications processed per day
85%
Faster time from submission to shortlist
94%
Accuracy match with human decisions
40%+
Revenue increase as your team focuses on value
What changes
80% of team time spent on screening
5–10 minutes per application
Best applicants lost to slow response
Inconsistent quality of decisions
CRM data stale and unreliable
Revenue capped by team bandwidth
VS
Team spends 90% on high-value work
Every application screened in under 2 minutes
Instant acknowledgment and response
Consistent, codified criteria every time
CRM always clean and current
Revenue scales without new hires
004 — No-Shows & Empty Slots
Every empty slot is
money you’ll never get back.
If your business runs on appointments — consultations, treatments, viewings, sessions — no-shows are silently destroying your revenue. A 10–15% no-show rate across 40 daily appointments means 4–6 empty slots every single day. At £80–200 per slot, that’s £3,000–5,000 a month gone.
Does this sound familiar?
No-shows are constant
People forget, cancel too late, or just don’t show up. You can’t fill the slot and the revenue is gone forever. It adds up to thousands every month.
Cancellations can’t be filled
Someone cancels 2 hours before. You’d love to fill that slot from the waiting list but there’s no time to ring around. It sits empty.
Your front desk is stretched
Reception handles calls, walk-ins, payments, and admin all at once. Reminder calls are the first thing that gets dropped when it’s busy.
You lose new clients after hours
People research and want to book at 9pm. Your phone goes to voicemail. They book with whoever answers — and that’s not you.
Here’s what we can build for you
AI Receptionist
Handles enquiries and bookings 24/7 via phone, web, and messaging. Books directly into your live calendar. Answers common questions about services, pricing, and availability. Never puts anyone on hold.
AI Reminder System
Multi-touch confirmation sequence at 7 days, 48 hours, and same-day. Clients confirm, reschedule, or cancel with one tap. Non-responders get flagged as likely no-shows so you can prepare.
AI Cancellation Filler
The instant a cancellation comes in, the AI contacts people from your waiting list in priority order. Offers the slot, handles the booking, sends confirmation. Most slots get filled within 2 hours.
AI Follow-Up Agent
After each appointment, sends a thank-you, requests a review, and schedules the next visit. Keeps your calendar full months ahead and catches people who’d otherwise drift away.
How we’d deliver it
01
We Analyse
We review your booking patterns, no-show rates, and peak cancellation times. Identify exactly where the revenue is leaking.
Day 1–3
02
We Build
We connect AI to your booking system and phone lines. Build the reminder sequences and cancellation-fill logic. Calibrate for your clients. For free.
Week 1–2
03
You Try
Month 1 is free. You watch no-shows drop and cancellations get filled. We fine-tune the system based on real results.
Month 1 (free)
04
You Decide
If the recovered revenue exceeds the monthly cost — and it almost always does by a factor of 5–10x — you keep it running. If not, walk away.
Day 30
What you can expect
50%+
Reduction in no-shows
85%
Of cancelled slots filled from waiting list
£4K+
Monthly revenue recovered
30%
More new bookings from 24/7 availability
What changes
10–15% no-show rate
Cancellations leave empty slots
Reminders inconsistent or skipped
No booking option after hours
Follow-ups rarely happen
Thousands lost every month
VS
5–6% no-show rate
85% of cancellations filled automatically
Smart multi-touch confirmation every time
24/7 booking via phone, web, messaging
Automated follow-up after every visit
Revenue recovered and growing